Last updated: January 2024
This Privacy Policy describes Martenson, Hasbrouck & Simon LLP’s (MHS or the “Firm”)
policies and procedures on the collection, use, and disclosure of your information when you
use this client onboarding website and related Firm websites (collectively, the “Website”),
and tells you about your privacy rights and how the law protects you.
We use your personal data to provide and improve the Website and to facilitate client intake
and related Firm services. By using the Website, you agree to the collection and use of
information in accordance with this Privacy Policy. A copy of the Firm’s public policies is
also available at
martensonlaw.com/policies.
Interpretation and definitions
Words with an initial capital letter have the meanings defined below. Definitions apply
whether used in the singular or plural.
- Affiliate means an entity that controls, is controlled by, or is under common control with a party, where “control” means ownership of 50% or more of the shares, equity interest, or other securities entitled to vote for election of directors or other managing authority.
- Company (referred to as either “the Company”, “We”, “Us”, or “Our”) refers to Martenson, Hasbrouck & Simon LLP, 2573 Apple Valley Road NE, Atlanta, Georgia 30319.
- Cookies are small files that are placed on your computer, mobile device, or any other device by a website, containing details of your browsing history on that website among other uses.
- Country refers to: United States of America.
- Device means any device that can access the Website such as a computer, a cellphone, or a digital tablet.
- Personal Data is any information that relates to an identified or identifiable individual.
- Service Provider means any natural or legal person who processes the data on behalf of the Company, including third parties that facilitate, host, or help analyze use of the Website.
- Usage Data refers to data collected automatically, either generated by use of the Website or from the Website infrastructure itself (for example, the duration of a page visit).
- Website refers to this client onboarding application and the Firm’s public site accessible from https://martensonlaw.com.
- You means the individual accessing or using the Website, or the company or other legal entity on behalf of which such individual is accessing or using the Website, as applicable.
Collecting and using your personal data
Types of data collected
Personal Data
While using Our Website, We may ask You to provide Us with certain personally identifiable
information that can be used to contact or identify You. Personally identifiable information
may include, but is not limited to:
- Email address
- First name and last name
- Phone number
- Company name, tax identification, and related business details (when provided for company clients)
- Mailing or business address
- Billing and primary contact information
- Usage Data
When you complete the secure client onboarding form, the information you enter is submitted
to the Firm for client intake and related administrative purposes.
Usage Data
Usage Data is collected automatically when using the Website. Usage Data may include
information such as your Device’s Internet Protocol address (e.g. IP address), browser type,
browser version, the pages of our Website that you visit, the time and date of your visit,
the time spent on those pages, unique device identifiers, and other diagnostic data.
When you access the Website by or through a mobile device, We may collect certain
information automatically, including the type of mobile device you use, your mobile device
unique ID, the IP address of your mobile device, your mobile operating system, the type of
mobile Internet browser you use, unique device identifiers, and other diagnostic data.
Tracking technologies and cookies
We use Cookies and similar tracking technologies to track activity on Our Website and store
certain information. Tracking technologies may include beacons, tags, and scripts to collect
and track information and to improve and analyze Our Website. Technologies may include:
- Cookies or Browser Cookies. A cookie is a small file placed on your Device. You can instruct your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if you do not accept Cookies, you may not be able to use some parts of our Website.
- Web Beacons. Certain sections of our Website and our emails may contain small electronic files known as web beacons that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics.
Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on your personal
computer or mobile device when you go offline, while Session Cookies are deleted as soon as
you close your web browser.
We may use Session and Persistent Cookies for purposes such as:
- Necessary / Essential Cookies — essential to provide services available through the Website and to enable you to use some of its features.
- Cookies Policy / Notice Acceptance Cookies — identify if users have accepted the use of cookies on the Website.
- Functionality Cookies — allow us to remember choices you make when you use the Website (for example, display preferences such as color theme).
Use of your personal data
The Company may use Personal Data for the following purposes:
- To provide and maintain our Website, including to monitor the usage of our Website.
- To manage client onboarding, including collecting and reviewing information you submit through a secure link provided by the Firm.
- For the performance of a contract or steps prior to entering a professional relationship with the Firm.
- To contact you by email, telephone, or other equivalent forms of electronic communication regarding your submission, updates, or security-related notices when necessary or reasonable.
- To manage your requests and attend to inquiries directed to Us.
- For other purposes such as data analysis, identifying usage trends, and improving our Website, services, and your experience.
We may share your personal information in the following situations:
- With Service Providers: to host, operate, monitor, and analyze use of our Website, and to contact you when appropriate.
- With Affiliates: we may share your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy.
- With business partners: where needed to offer certain services related to Firm operations.
- With your consent: we may disclose your personal information for any other purpose with your consent.
- Within the Firm: with attorneys and staff who need the information for client intake, conflicts, billing setup, or related legitimate Firm purposes.
Retention of your personal data
The Company will retain your Personal Data only for as long as is necessary for the purposes
set out in this Privacy Policy. We will retain and use your Personal Data to the extent
necessary to comply with our legal obligations, resolve disputes, and enforce our legal
agreements and policies.
The Company will also retain Usage Data for internal analysis purposes. Usage Data is
generally retained for a shorter period of time, except when this data is used to strengthen
the security or to improve the functionality of Our Website, or We are legally obligated to
retain this data for longer time periods.
Transfer of your personal data
Your information, including Personal Data, is processed at the Company’s operating offices
and in any other places where the parties involved in the processing are located. This means
that this information may be transferred to — and maintained on — computers located outside
of your state, province, country, or other governmental jurisdiction where the data
protection laws may differ from those of your jurisdiction.
Your consent to this Privacy Policy followed by your submission of such information
represents your agreement to that transfer. The Company will take all steps reasonably
necessary to ensure that your data is treated securely and in accordance with this Privacy
Policy, and no transfer of your Personal Data will take place to an organization or a
country unless there are adequate controls in place including the security of your data and
other personal information.
Delete your personal data
You have the right to delete or request that We assist in deleting the Personal Data that We
have collected about you. You may contact Us to request access to, correct, or delete any
personal information that you have provided to Us. Please note, however, that We may need to
retain certain information when we have a legal obligation or lawful basis to do so.
Disclosure of your personal data
Business transactions
If the Company is involved in a merger, acquisition, or asset sale, your Personal Data may
be transferred. We will provide notice before your Personal Data is transferred and becomes
subject to a different Privacy Policy.
Law enforcement
Under certain circumstances, the Company may be required to disclose your Personal Data if
required to do so by law or in response to valid requests by public authorities (e.g. a court
or a government agency).
Other legal requirements
The Company may disclose your Personal Data in the good faith belief that such action is necessary to:
- Comply with a legal obligation
- Protect and defend the rights or property of the Company
- Prevent or investigate possible wrongdoing in connection with the Website
- Protect the personal safety of users of the Service or the public
- Protect against legal liability
Security of your personal data
The security of your Personal Data is important to Us, but remember that no method of
transmission over the Internet, or method of electronic storage, is 100% secure. While We
strive to use commercially acceptable means to protect your Personal Data, We cannot
guarantee its absolute security.
Children’s privacy
Our Website does not address anyone under the age of 13. We do not knowingly collect
personally identifiable information from anyone under the age of 13. If you are a parent or
guardian and you are aware that your child has provided Us with Personal Data, please
contact Us. If We become aware that We have collected Personal Data from anyone under the
age of 13 without verification of parental consent, We take steps to remove that information
from our servers.
Links to other websites
Our Website may contain links to other websites that are not operated by Us. If you click a
third-party link, you will be directed to that third party’s site. We strongly advise you to
review the Privacy Policy of every site you visit. We have no control over and assume no
responsibility for the content, privacy policies, or practices of any third-party sites or
services.
Changes to this Privacy Policy
We may update Our Privacy Policy from time to time. We will notify you of any changes by
posting the new Privacy Policy on this page and updating the “Last updated” date. You are
advised to review this Privacy Policy periodically for any changes. Changes to this Privacy
Policy are effective when they are posted on this page.
Your privacy rights
Depending on applicable law (including for residents of the European Economic Area where
relevant), you may have rights such as:
- The right to access, update, or delete the information we have on you
- The right of rectification
- The right to object
- The right of restriction
- The right to data portability
- The right to withdraw consent
Martenson, Hasbrouck & Simon LLP’s legal basis for collecting and using personal
information depends on the information we collect and the specific context in which we
collect it, including performance of a contract, your permission, our legitimate interests,
and compliance with the law.
Log files
Martenson, Hasbrouck & Simon LLP follows a standard procedure of using log files. These
files log visitors when they visit websites. The information collected by log files may
include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP),
date and time stamp, referring/exit pages, and possibly the number of clicks. These are not
linked to any information that is personally identifiable. The purpose of the information is
for analyzing trends, administering the site, tracking users’ movement on the website, and
gathering demographic information.
Online privacy policy only
Our Privacy Policy applies to our online activities and is valid for visitors to our Website
with regard to the information that they shared and/or that is collected by Martenson,
Hasbrouck & Simon LLP through the Website. This policy is not applicable to information
collected offline or via channels other than this Website, except as otherwise stated in a
separate notice.
Consent
By using our Website, you hereby consent to our Privacy Policy and agree to its terms.
Contact us
If you have any questions about this Privacy Policy, you can contact us: